Kentucky Revised Statutes §61.870 through §61.884 discuss the procedures for filing and handling an Open Records Request, which records are open for inspection, and which records are exempt from inspection. Jefferson County PVA records which are exempt from release to the general public for inspection under the Kentucky Open Records Act include, but are not limited to, all PVA Conference records deemed confidential under KRS §131.190.
All Open Records Requests must be submitted in writing. Please provide your name, address, and daytime telephone number in the event we need to contact you. If you have an email address at which you would like to be contacted, please include that email address along with your other contact information. Click here to access the Open Records Request Form
You may submit your Open Records Request to the Jefferson County PVA in the following ways:
Mail: Attn: Ashley Tinius, Director of Communications
Jefferson County PVA
815 W. Market Street, Suite 400
Louisville, KY 40202-2654
If the records you are seeking are under the custody and control of another agency, please submit your request to that agency. Failure to do so may delay the time it takes for you to obtain the records that you seek.
Open Records Request Fees
The standard cost of providing paper copies of responsive records is $.10 per page. If mailing is required, there will also be a charge for the cost of postage. There is no charge for responsive records transmitted via email, unless computer programming would be required to produce the requested records or the records are being requested for a commercial purpose. See the Additional Fees section below for further detail.
Payment is expected at the time the records are picked up or prior to mailing. No hard copies of requested records will be mailed until all payments, including any shipping charges, have been received.
Additional Fees: If an approved request would require computer programming, and programming is possible, there is a cost of $130 per hour Computer Time. An estimate of the time and cost to perform the programming will be provided to the requestor prior to the start of programming. Once an authorization for payment is received, programming will be performed to produce a response to the approved request.
In accordance with KRS §61.874, additional fees may apply if the requested records are to be used for commercial purposes; see KRS §61.870(4), §61.874, and §61.8745. The Jefferson County PVA will price Commercial Requests in accordance with our Commercial Records Menu and Fee Schedule. Once an authorization for payment is received, materials will be gathered to produce a response to an approved request.
Open Records Request Timelines
Generally, an agency has five business days from the date of receipt to respond to an Open Records Request. Requests received by the Open Records Coordinator prior to 4:00 P.M. Eastern Time shall be deemed received on that day; all requests received by the Open Records Coordinator at or after 4:00 P.M. Eastern Time shall be deemed received on the following business day. All information considered to be personal and private in nature will be redacted from all records prior to release.
If the documents requested are not available for release within five business days, a written response will be provided to the requestor indicating the approximate date of availability of the requested documents.
If the requested records are protected from release under the Kentucky Open Records Act, and it is determined that a request will be denied, a written response will be provided to the requestor within five business days following the date the request was received.